Exhibitor Appointed Contractor Request

Exhibitor Appointed

Contractor Request



Due: September 1, 2017

Exhibitors using an Exhibitor Appointed Contractor(s) [EAC], or non-official show contractor, must complete the EAC Request form and submit insurance certificates for each EAC. An EAC is a company other than the "official" service provider for the SAP TechEd Las Vegas Exhibitor Program designated by show management as the provider of a specific service (i.e. Freeman, FMP, The Venetian|Palazzo Congress Center) and includes hostesses and performers. The EAC may only provide services that are not designated as "exclusive" to a venue provider.


Note: Most Gold Plus, Gold, and Silver level exhibitors will not need to complete this form.


The EAC Request form is be completed online, as follows:


  • Log in to your Exhibitor Console
  • Go to your Task List / Required Actions
  • Find Request to Use an Exhibitor Appointed Contractor, click on "Complete Now", and complete the form


Reminder: The exhibitor is responsible for ensuring that the EAC identified in the online form submit a certificate of insurance. This is in addition to the exhibitor's insurance requirement. Please provide the insurance company with the following information which is necessary to prepare the certificate.


Show Information:
SAP TechEd
The Venetian|Palazzo Congress Center
3355 Las Vegas Boulevard South
Las Vegas, NV 89109


Certificate Holder:
SAP Global Marketing
10 Hudson Yards
New York, NY 10001


Ellen Stangroom
Ph. 508.461.7683
Fax 610.848.1134


Summary of Coverage required – policy dates must not expire before the conference dismantle date


Employers' liability insurance with limits of at least $1,000,000.00 per accident covering all of Exhibitor’s personnel performing work at The Venetian|Palazzo Congress Center property


Comprehensive commercial general liability insurance with contractual indemnity coverage and combined single limits in the minimum amount of $2,000,000.00 per occurrence for personal injury and property damage


Commercial automobile liability insurance with coverage for owned, non-owned, rented and borrowed automobiles with a combined single limit of not less than $1,000,000.00


Set-up Dates – Platinum September 23–25
Set-up Dates – Gold and Silver September 25
Show Floor Dates September 26–28
Dismantle Dates September 28–29
Event Dates September 25–29